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HR policies are a set of guidelines and rules established by organizations to govern their employees’ behavior, rights, and responsibilities. These policies provide a framework for ensuring that the organization’s workforce operates in a consistent, fair, and legal manner. HR policy covers various aspects of employee management, such as recruitment, compensation, benefits, performance management, training and development, employee relations, and separation. In this article, we will see the important HR Policies for avoiding legal disputes.

HR Policy document picture

Time & Attendance Policy

Time & Attendance Policy brings uniformity and a disciplined approach in time & attendance system in the Organization, This HR Policy should mandatorily be proposed to observe the time & attendance guidelines and process by all employees. 

Leave Policy

All employees, irrespective of their level or position within the organization, shall be entitled to a specified number of paid leaves in a year. This Policy is also implemented mandatorily by the company.

Work from Home Policy

Post COVID, Many Companies prefer their employees to work from home. This Option helps the employee in balancing work and life. For the company, it helps in retaining the best talent, increasing productivity and reducing costs. This policy brings the guidelines & procedures to be followed by work from home employees. This HR Policy helps companies that provide Work from Home Option.

Hiring Policy

Every Company grows when they hire qualified / experienced individuals for the vacant positions. To do this, Company must follow the process and procedures to be followed by the Hiring Manager, HR and Management. This Hiring Policy does the structured approach to hire candidates.

Exit Policy

This Exit policy covers the process & procedures to be followed when an employee leaves employment for whatever reason. This policy ensures that relieving employees should be treated fairly during their notice period.

Travel Policy

Local / International Travel is inevitable for most of us for various official reasons. It is important for the company to follow the proper guidelines & process for Travel & reimbursement. This Travel Policy helps employer & employee to decide where to travel, which class to travel, where to stay, how to book etc., 

Prevention of Sexual Harrassment Policy (POSH)

This Policy creates and maintains safe work environment, free form sexual harassment & discrimination for all its employees as per the guidelines of “The Sexual harassment of women at workplace (prevention, prohibition & redressal) Act, 2013”. This policy is mandatory for companies who employ women.

Dress Code Policy

Dress Code Policy provides a workplace environment that is comfortable and inclusive for all employees. Each company has its own dress code policy based on the type of work (blue-collar, white-collar, yellow-collar etc.,).

Performance Appraisal & Salary Revision Policy

Performance Appraisal is being conducted by companies once/twice/thrice in a year as decided by the HR Department / Management. Performance Appraisal Policy helps the Management / Line Managers / employees to understand the process and procedures of Pre & Post Performance Assessment, Duration, How to give Promotion / Demotion, How much Percentage hike to be given etc.,.

Employee Referral Policy

Employee Referral Policy helps the company to source the best possible talents from existing employees. This policy will motivate employees to be brand ambassadors. Most companies provide the Referral Bonus to their employees.

Employee Business Expense & Reimbursement Policy

Staff who spend their personal money for official related things or services and are able to submit adequate proof of their spending within stipulated time would be eligible for reimbursement. 

Company Data Protection Policy

 The Data Protection refers to the commitment to treat data / information of Management, employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. This policy ensures that the gathered data is stored and handled fairly and with respect towards individual rights. 

IT Cyber Security Policy

 The main purpose of IT Cyber Security Policy is to inform company users including employees, contractors and other authorized users of their obligatory requirements for protecting the technology and information assets of the company.  The Cyber Security Policy describes the technology and information assets that the company must protect and identifies many of the threats to those assets.

Policy for Handling employee Grievance

This Policy provides a mechanism for each and every individual employee to raise a grievance arising from their employment. It ensures that such grievances are dealt with promptly, fairly and in accordance with other related policies of the organization. This includes concerns from an employee about an action that has been taken and or an in-action by an immediate supervisor, another employee or by the Management.

Asset Management Policy

This policy helps to protect the companies’ resources with proper procedures. This policy prevents the loss of data / companies’ assets and will reduce risk of a data breach or loss.

Hope you have enjoyed reading this article. Also read 10+ Powerful HR Letters Every Human Resources Department must use 

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