Welcoming an employee is a crucial task for the HR Department after successfully hiring a candidate. This is the state where a candidate turns into an employee and his/her motivation level is high. New Joiner has their own expectations that have to be fulfilled by the company during the onboarding stage.
In this article, we are about to see the world’s most trusted HR New Joiner Check lists that can be used on the new joiner DAY ONE with slight modifications based on the companies’ HR Policies.
Office Workspace for new Joinees
The basic requirement as everyone knows is Physical Workspace for a new joiner to work comfortably. It is the place where an average employee spends more than 25% of time in a year.
Desk for new Joinees
New / cleaned out
Files orderly
Handover report present
Computer for new Joinees
Desktop or Laptop Cleaned & connected
Required software installed
Login/mail id created
Telephone for new Joinees
Direct line required
Stationery for new Joinees
Pen
Notepad
Cardholder
Staff Notification for new Joinees
Confirm with new employee first day / time of arrival
Broadcast message about new employee
Induction for new Joinees
Meeting with HR for induction presentation
Induction docket
Arrange for meeting with the CEO / Directors / Department Managers
Arrange for first staff introduction
Employee Manual
Follow up after 1 month to understand progress/concern areas
Documentation for new Joinees
Signed offer letter
Copy of pan card, Aadhar card & passport sized photographs
Collect tax declarations
Declaration of income from the previous employer
Personal Details
Bank salary account
Mail company formats
Update attendance register
Update in company formats / HR Software
Printing Requirements for new Joinees
Business cards
Letterheads
Also Read : 13+ Easy steps to exit separated employee from EPF Employer Portal
Insurance for new Joinees (after completion of 1 month)
Health insurance
Life insurance
The other important things to share with the newbie are Roles & Responsibilities, Leave Entitlement, Work timing and breaks, Paydates, Policy & Procedures, Workplace Hazards, Work environment etc.,
Hope you now have a clear idea on how to use this HR new joiner Checklist in your current organization. You can follow this when you have a new joiner in your company. Also read 10+ Powerful HR Letters Every Human Resources Department must use